Administration Assistant, Production & Design

(Edinburgh)

Canongate Books is one of the UK’s leading independent publishers and the first UK trade publisher to be B Corp certified. We’re looking for an enthusiastic and hard-working Administration Assistant to join the above departments. The role is full time and is based in our Edinburgh office.

This role supports primarily our Head of Production for Severn House but covers both departments. You do not need to have worked in publishing before, but a keen eye for detail along with exceptional organisational skills are a requirement. This is a busy role where the ability to juggle priorities and multiple deadlines is an essential skill.

Key duties will include:

Update copyright pages for and ensure shootdown guides are ready for print

Prepare ebook metadata and covers and send to the typesetter

Upload files

Supply information for reprints

Schedule follow-ups

Assist with data entry and removal

Management and upkeep of the relevant Biblio data for all titles

Provide files to relevant departments as requested

Attend the weekly Production meeting on behalf of the designers

Management and upkeep of the department fonts system

Ensure the Production schedule is updated

Set up new suppliers, POs and manage invoices

Data entry for EUDR and other EU Directives

What knowledge, skills, experience we are looking for:

• Meticulous attention to detail
• Exceptional organisational skills with the ability to juggle multiple deadlines and priorities
• Excellent communications skills
• Able to respond flexibly to a busy workload
• IT skills such as a working knowledge of Office.

Salary: £25,500pa
We offer a wide range of benefits: Employee benefits (canongate.co.uk)

To apply, please send your CV and a covering letter to Laura Bouchier, Head of Production, Severn House, detailing why you feel you are suitable for this role. Email to recruitment@canongate.co.uk. The deadline for applications is 28 April 2025.

PLEASE NOTE:

Canongate is committed to the principle of equal opportunity in employment and its employment policies for recruitment are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation.

Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 2 weeks of the closing date, then unfortunately you have not been shortlisted for the position. We will keep your information securely until 30 July 2025. Unless you are the successful applicant, all your information will be deleted from our systems at that point.